Executive Assistant

Job Description

The Job

The executive assistant performs a variety of administrative tasks (such as keeping up-to-date expense reports or creating invoices in, either SAP or ARIBA and tracking up). The key functions include but are not limited to managing the calendars, making travel arrangements, and giving support in meetings to both VP´s. The role fits into the business strategy and Warner Media´s overall priorities by contributing the efficiency of the business providing support to both executives.

The Daily – Major Activities
-CALENDAR MANAGEMENT SKILLS
• Strategically schedule and manage complex executive calendars by working collaboratively and proactively with internal and external executive assistants and resolving any scheduling issues using own judgment and executive´s priorities.
• Answer e-mails effectively and accurately and act as a point of contact among executives, employees, clients, and other external partners.
-TRAVEL MANAGEMENT SKILLS
• Make travel arrangements (booking flights, hotels, rental cars, and transfers in & out) being in concert with the executive's preferences of travel and the aim of the trip. Give solutions and recommendations to last-minute changes in the itinerary, if necessary.
-EXPENSE REPORTS
• Prepare, follow up and deliver expense reports monthly by keeping them organized and up to date.
-EVENTS & MEETINGS SUPPORT
• Should any be the case, plan and give support to internal and regional meetings.
-SAP & ARIBA
• Create POs and track up to them during all the process in both SAP and ARIBA as appropriate.

The Essentials
• Having work experience as an executive assistant.
• Speaking English and Spanish fluently.
• Having general knowledge of Microsoft Office.
• Having general knowledge of SAP and ARIBA.
• Paying strong attention to details, being well-organized and flexible, having excellent verbal and written communication skills, and maintaining a high level of confidentiality.

Jobcode: Reference SBJ-gwe7vk-3-145-186-6-42 in your application.