Administrative Assistant

Job Description

Founded in 1912, Paramount Pictures works with talented filmmakers to produce and distribute entertainment around the world. The film studio's iconic logo has opened some of the most successful and beloved films in cinematic history, including timeless classics such as The Godfather, Chinatown, Forrest Gump and Titanic; and blockbuster franchises such as Star Trek, Transformers, Mission: Impossible and Sonic the Hedgehog. Recent, innovative, break-out films such as The Wolf of Wall Street, Arrival, Rocketman, and A Quiet Place have added to Paramount's film legacy. With a beautiful 65-acre lot in the heart of Hollywood, a worldwide network of offices and a culture of engagement, Paramount Pictures' passionate employees ensure the studio continues to deliver creativity and innovation to a dynamic industry. Paramount Pictures controls a collection of some of the most powerful brands in filmed entertainment, including Paramount Pictures, Paramount Animation, and Paramount Players. PPC operations also include Paramount Home Entertainment, Paramount Pictures International, Paramount Licensing Inc., and Paramount Studio Group. Paramount Pictures is a subsidiary of Paramount, which connects with billions of people worldwide through its global brands including MTV, CBS, Paramount Network, Nickelodeon, Comedy Central, BET and streaming service Paramount+.

This person will be supporting the Executive Vice President of Sales Strategy & Operations. You will handle business related tasks, such as managing calendars, meetings, travel and other organizational tasks.

Responsibilities:
• Handle executives' inbox, calendars and meeting set up
• Coordinate executive communications, including taking and logging calls, responding to emails and working with clients
• Acting as a point of contact among executives, employees, clients and other external partners
• Maintain and circulate agendas for department and customer meetings
• Filing and retrieving records, documents, and reports
• Helping prepare for meetings
• Accurately recording minutes from meetings
• Preparing, reports, memos, and other documents
• Researching data to prepare documents for review and presentation
• Managing information flow in a timely and accurate manner
• Creating visitor gate passes and greetings
• Using various software, including Tableau, Salesforce and Microsoft office suite with focus on Outlook, Word, Excel, and Powerpoint
• Making travel arrangements
• Preparing travel and entertainment expense reports
• Performing office duties that include ordering supplies and managing a records database
• Opening, sorting and distributing incoming mail, emails, and other correspondence
• Provide general administrative support
• Manage executive mailing list with Vision
• Oversee Paramount's consumer response program
• Monitor Paramount 3rd party providers
• Manage email responses from consumer via the Paramount's consumer email account

Basic Qualifications:
• Minimum 1+ years of Executive/Administrative Assistant experience

Additional Qualifications:
• Experience supporting senior management preferred
• Bachelor's Degree preferred
• Advanced Microsoft Office skills, with an ability to become familiar with form-specific software
• Strong interpersonal, project management and problem-solving skills with impeccable multi-tasking abilities
• A proactive approach to problem-solving with strong decision-making skills
• Professional level verbal and written communications skills

Paramount is an equal opportunity employer (EOE) including disability/vet.

Jobcode: Reference SBJ-d82j6x-18-223-171-12-42 in your application.