Executive Assistant - Communication Vice Presidency

Job Description

Job Description

As an Executive Assistant at Ubisoft, you will play a key role in supporting our management and managing day-to-day operations.

You'll understand the implications of the various issues delegated to you, and use your judgment to make decisions that fit the context.

Collaborative and able to handle several files simultaneously, you will help your colleagues organize their time and priorities. You'll also ensure smooth communication between different departments and with external partners.

What you will do
- Proactively manage the ever-changing schedule of the Executive Vice Presidents.
- Manage incoming emails from VPs, follow up on requests and draft responses as needed.
- Prepare presentations, follow up on meetings and assign actions to appropriate stakeholders.
- Ensure administrative management of budgets and expenses (prepare time sheets and expense reports, monitor budget and obtain necessary approvals).
- Coordinate projects, providing support for event planning, special project execution and travel logistics.

Qualifications

What you will bring to the team
- Around 5 years' experience in a similar role or in relevant administrative functions
- Solid experience with Outlook, Office Suite (especially PowerPoint), OneDrive and SharePoint
- Ability to communicate in French, orally and in writing, to interact effectively with colleagues and partners
- Organization and time management: Ability to prioritize and manage multiple tasks and projects
- Adaptability: Flexibility to adapt to changes, new priorities and unforeseen situations
- Initiative: Proactive approach, anticipating needs and taking initiative to improve processes and support team objectives
- Collaboration: Ability to work in harmony with colleagues and partners
- Discretion: Ability to handle confidential information with professionalism

Jobcode: Reference SBJ-rn2905-18-222-56-251-42 in your application.