Department Coordinator

Job Description

Art Machine is a fully integrated advertising agency located at the heart of the entertainment industry. We produce some of the world's most recognizable key art for film, TV/streaming and home media clients. We have built a great reputation on award-winning creative, great service, and a fun and energetic culture-and we may be looking for you to join us!

We are looking for a Department Coordinator to join our Art Machine team!

Essential Functions & Responsibilities
• Executive Assists the President with scheduling, expense reports and timecards
• Arranges department travel accommodations for new business trips, photoshoots, etc.
• Assists Planning Director with keeping freelance database up-to-date with contact info, rates, availability and Creative Director feedback notes
• Facilitates freelance hire requests and paperwork
• Follow through with FILM/TV creative staff to make sure everyone is up-to-date on timesheets
• Periodically supports Account Management staff with schedule, messenger requests and asset trafficking needs
• Manages Wiredrive and Server archiving
• Coordinates client gifting throughout the year and spearheads the Holiday season
• Responsible for keeping social accounts & weekly e-blasts up to date with latest work
• Facilitates assets to Trailer Park Communication Department for monthly newsletters
• Keeps Master Client databases up to date
• Coordinates with the creation of agency capabilities presentation decks
• Tracks new business/client outreach
• Assists in departmental event planning
• Distributes the daily schedule & updates resource calendar in real time (via program we decide on)

Qualifications & Skills
• Previous administrative experience – preferably in entertainment industry
• Capacity to handle a wide variety of tasks and assignments in a dynamic, fast-paced work environment
• Exhibits excellent communication skills, both orally and in written form
• Effectively presents information in both one-on-one and group situations
• Flexibility, responsiveness and capability to ''think on their feet''
• Must be proficient in MS office, Google Suite experience is a plus
• Proactive approach to problem-solving with strong decision-making skills

#LI - Remote

Pursuant to the Los Angeles Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Jobcode: Reference SBJ-rnv8yk-3-14-132-214-42 in your application.