Receptionist

Job Description

*For Korean translation please scroll to bottom of page*

The Mill is a global creative partner for agencies, production companies and brands, working across all media channels and platforms. 

We are trusted specialists in visual effects, creative technologies and content production Our projects include the creation of digital products and virtual experiences, as well as world class visual effects and video production. 

We are a vibrant network of talented artists, producers, directors and creative technologists from multinational backgrounds. We nurture innovation, flexibility and diverse ideas across our studios in London, Seoul, Shanghai, New York, Los Angeles, Chicago, Berlin and Bangalore. We are all united by one single ambition: To create extraordinary and memorable work that captivates and excites audiences. 

We are The Mill. We create the extraordinary. 

The Mill has been creating world-class visual effects built on creative excellence and cutting-edge technologies for over thirty years. We believe in creating work that touches people emotionally, that becomes popular culture and that people love, talk about and want to share. We believe in great ideas beautifully told.

The Mill is currently looking for a highly motivated Receptionist for our Seoul studio.

The Receptionists will answer phones, greet clients and visitors and sort incoming and outgoing mail. They will also perform a number of other administrative duties such as appointment scheduling, preparing documents and letters and managing conference room calendars. The receptionist also assists other employees in handling overflow work and may be called on to stand in for absent employees in an administrative capacity.

Responsibilities:
• Operate a switchboard to provide professional reception cover at all times
• Welcome and direct all callers/clients in a professional and friendly manner
• Notify appropriate staff members of client arrivals
• Keep up with the fast pace of a post house
• Ensure reception and 6th floor common areas are tidy and presentable at all times
• Suggest ways to improve reception procedures
• Channel all internal and external client needs to the appropriate department

Administration:
• Provide front line security by ensuring all individuals are permitted onsite and immediately report issues to management
• Help book travel for staff – includes car bookings and restaurant reservations
• Assist with preparation of job worksheets
• Schedule conference rooms and call lines
• Help prepare and/or execute catering orders
• Assist in ordering and setting up of office events
• Help decorate office for in-house and seasonal events
• Provide assistance to other departments on admin projects, as requested

Qualifications
• Excellent communication and organizational skills, strong command of English
• Strong ability to multitask
• Excellent working knowledge of MS Excel, Word and Outlook
• Experience of working with teams and colleagues to achieve objectives
• Be a role model and ambassador for the team both internally and externally
• Demonstrate strong problems solving skills, i.e. identify issues, recommend and implement solutions
• Take direction well and communicate guidance effectively throughout team
• Ability to sustain a polite and helpful approach
• Demonstrate own initiative for success
• Previous experience working in a reception role with customer service
• Enthusiastic and cheerful personality a must
• Please note that conversational English is a requirement for successful undertaking of this position.

Jobcode: Reference SBJ-gxq4ej-52-14-221-113-42 in your application.