Administrative Assistant, Talent & Casting

Job Description

Administrative Assistant III, Talent & Casting

The Sony Pictures Television Talent and Casting department oversees all casting for every SPT pilot, series and long form movies produced. We are looking for a motivated, energetic assistant to support the EVP of the team.

Responsibilities
• Provide detailed organizational and administrative support to EVP
• Observe meetings with talent, table reads, studio sessions, tapings, etc.
• Run casting tests – upload and edit audition videos, schedule for the ''casting room'' and set up/run screenings
• Maintain relationships with agents and managers
• Greet talent for meetings
• Interfacing with development and current departments
• Research actors and brands/current trends
• Coordinate travel, visas, schedules and other travel logistics
• Generate travel and expense reports
• Schedule/Calendar/Phone management
• Create and maintain contact sheets
• Invoice tracking & processing
• Create and update presentations, letters, and other forms of management reports and communications
• Manage calendar and activities (Setting meetings, Call list, etc.)
• Internet research
• Maintain production database and resume file

Qualifications & Skills
• Strong computer/technology skills (Excel, Word, PowerPoint, Outlook, Internet and tech savvy, iMovie/Final Cut pro editing
• Attention to detail and accuracy
• Strong written and verbal presentation skills
• Superb organizational and time management skills
• Can work independently to achieve goals and has a positive attitude
• Has a global perspective and appreciation for cultural differences
• Excellent oral (professional and friendly demeanor) and written (spelling, punctuation, grammar) communications skills
• Able to multi-task and work well with others. Sense of humor is a must
• Discretion and integrity
• At ease in fast-paced, high energy, ever-changing work environment
• In depth knowledge of the television/entertainment industry
• 3-5 years administrative and organizational support for busy executive
• Experience working in a fast pace environment with tight deadlines
• Agency or Casting office experience a plus
• Education: B.A., B.S., or equivalent experience preferred

* Sony Pictures - CA - Culver City Area & Studios

Jobcode: Reference SBJ-d5210z-3-142-197-198-42 in your application.