Administrative Assistant, Global Publicity

Job Description

Administrative Assistant III, Global Publicity

The Administrative Assistant will provide a full range of administrative support for SVP of Global Publicity including handling phones, calendar, filling, drafting correspondence, meeting coordination, and travel arrangements.

Responsibilities
• Manage overall schedule of SVP including coordinating daily calendar, arranging travel, scheduling meetings & handling heavy phones etc.
• Assist SVP in facilitating all filmmaker requests, itineraries, travel coordination, approvals
• Assist with all national publicity activities (i.e. junkets, premieres, press screenings etc.)
• Create and update all film documents and distribute as necessary (memos, calendars, reports)
• Assist SVP in reviewing and distributing press breaks to filmmakers and studio executive
• Compile and complete expense reports for SVP
• Responsible for liaising with post production regarding film prints & booking all press and guild screenings
• Handle requested research on all projects
• Oversee the creation of campaign PowerPoint presentations & compilation reels when requested by SVP
• Assist publicists with press travel coordination when needed
• Responsible for obtaining updated production documents such as one-line schedules, cast & crew lists and scripts
• Interface with studio executives, filmmakers, and talent representatives on a regular basis to solve problems and anticipate potential challenges
• Assist with daily administrative duties including answering heavy phones, drafting memos, expense reports, scheduling meetings/managing executive's calendar, updating binders, etc.

Qualifications
• 3-5 years experience as an administrative assistant in the Entertainment industry
• Strong interpersonal, communication and organizational skills
• Strong professional ethic; honesty, dedication, ownership and accountability.
• Strong creative skills and innovative approach to publicity
• Must be able to multi-task and prioritize to ensure that all assignments are completed in an accurate and timely manner
• Must be flexible – an ability to work well in an environment where needs and priorities are subject to much revision
• Exceptional attention to detail, unique campaign nuances and shifts in the media marketplace
• Common sense, dependability, discretion are required
• Strong computer skills, knowledge in Microsoft Word, Excel, Outlook, and PowerPoint
• Knowledge of Social Media platforms (Facebook, Twitter, Instagram etc.)
• Solid understanding of the Sony brand and internal synergy needs. Strong inter-departmental working relationships
• Bachelor's degree required

USA - Culver City - Akio Morita Building

Jobcode: Reference SBJ-g32709-3-16-218-62-42 in your application.