Administrative Assistant - Corporate Events

Job Description

Freelance Administrative Assistant - Corporate Events

Sesame Workshop is looking for a Freelance Administrative Assistant for Corporate Events. The responsibilities would include supporting the Corporate Events department with the overall Sesame Workshop Annual Benefit Gala 2022 planning and coordinating, in addition to supporting any administrative support needed. The overall Corporate Events department is continually coordinating regularly scheduled calendar events and speaking engagements, while also planning for new initiatives and event requests.

Please note: This is a temporary position slated to last through March 2022 with a possible contract extension through June 2022.

Schedule: 3 days per week - potential for increased work hours/ days especially around event days

Responsibilities

Support the Corporate Events team with gala-specific tasks including:
• Administrative duties such as answering phones, handling internal correspondence, scheduling meetings, drafting agendas, coordinating travel arrangements/ travel packets, and processing and tracking invoices.
• Oversee the gala e-file inventory: assist with saving and organizing important emails, documents, presentations, etc.
• Track gala expenses for management expense reports and overall budget tracking.
• Assist with creating and monitoring key event and production documents (ROS, production schedule, contacts, talent/ executive briefing packets, trackers, etc.)
• Research venues, hotels, restaurants, and travel options as needed.
• Assist with shipments and scheduling messenger deliveries.
• Provide onsite support for gala meetings, onsite visits, event prep and day-of execution.

Skills
• Excellent phone etiquette
• Strong writing and communication skills
• Impeccable attention to detail, extremely organized
• Proficient in time management and prioritization skills
• Proactive, self-motivated, assertive, and able to effectively move a project/ task forward without much direct guidance
• Quick to learn new tasks

Qualifications
• Bachelor's degree or equivalent experience
• 1-2 years of experience in event planning, office administration, conference planning or production is helpful.
• Advanced knowledge of Microsoft 365
• MUST be proactive and able to work independently as well as contribute to a strong team.

Equal Opportunity Employer/Minorities/Females/Veterans/Individuals with Disabilities/Sexual Orientation/Gender Identity

Jobcode: Reference SBJ-rje77e-3-144-187-103-42 in your application.