Full Time Job

Coordinator, HR


West Hollywood, CA 07-13-2022
  • Paid
  • Full Time
  • Mid (2-5 years) Experience
Job Description
Overview and Responsibilities:

The HR Coordinator is responsible for supporting the Showtime and Paramount Television Studios teams with regards to systems, processes, employee life-cycle events, trainings, and projects! They must be highly organized, demonstrate initiative, solid attention to detail and have a desire to learn more and be involved in projects!

Responsibilities to include, but not limited to:

• Provides direction to hiring managers on the recruitment process and collects necessary information to initiate requisition requests
• Liaises with Talent Acquisition department and hiring managers for purposes of onboarding new employees
• Onboards new employees (computer set up, facilities & telecom liaison, ID Badge office)
• Updates new hire orientation roster (weekly)
• Greet new hires and process I-9s

Position/people management:
• Answers general employee questions, research problems and/or refer issues to HR Partner
• Processes and/or provide instructions to managers on processing all position or employee change transactions including promotions, equity adjustments, transfers, reports-to changes, etc. in SuccessFactors
• Track status of all position and employee change transactions in SuccessFactors and follow up with approvers as needed
• Processes promotion letters and corresponding confirmation letters for employment change
• Assist in preparing compensation requests and gathers all relevant information (resume, job descriptions, org charts)
• Tracks, processes, and maintains all actions for Contractual Employees within Onset contract management system.
• Requests new job codes as needed (for promotions, new positions, title changes)
• Requests new positions or eliminates positions as needed
• Maintains organizational charts and job descriptions
• Process actions term deal employees

Termination/off-boarding responsibilities:
• Processes and/or provide instructions to managers on processing terminations
• Compiles exit packets, benefits & equipment information, relevant documents, and requests final checks from Payroll
• Liaises with employee to schedule exit interview, submit final timesheet, return equipment, etc
• Works with supervisor for purposes of off-boarding (out-of-office emails, outstanding items)
• Off-boards exiting employee
• Helps conduct exit interviews as needed
Other responsibilities:
• Manages temporary employee workforce (temps and independent consultants) which includes tracking, processing and obtaining approvals. Works closely with preferred temporary workforce vendor to ensure orders are approved and budgeted.
• Serves as team member for several on-going HR projects and assists with planning HR team meetings
• Coordinate meetings as needed for Senior Vice President
• Process expense reports for Senior Vice President
• Creates complex Excel spreadsheets for projects as designated by the team
• Runs reports as needed
• Works on special assignments and projects as needed

Basic Qualifications:
• Bachelor's degree or requisite work experience
• 2 years of Human Resources experience

Additional Qualifications:
• Advanced Microsoft Office, Excel, Powerpoint and Visio skills
• Experience with personnel and payroll data systems is desirable, preferably SuccessFactors and/or Peoplesoft
• Must have strong organizational skills
• Strong diplomacy and adaptability attributes to deal effectively with senior executives
• Must be able to plan for, track, prioritize and implement multiple recurring and ad hoc tasks
• Strong analytical and critical thinking skills with extreme attention to detail
• Capable of working well under time constraints in a fast-paced environment
• Must have the ability to take initiative and work independently

Paramount is an equal opportunity employer (EOE) including disability/vet.

Jobcode: Reference SBJ-gkp928-44-210-237-158-42 in your application.

Company Profile

ViacomCBS delivers premium content to audiences across traditional and emerging platforms worldwide. Through television, streaming and digital content, studio production, publishing, live events, merchandise and more, we connect with billions of people.