Casting Administrative Coordinator

Job Description

SUMMARY:

The Casting Administrative Coordinator is responsible for collecting, maintaining, and processing all talent payroll documents and contracts for the Casting Department. This position requires one to work under tight deadlines with many departments in a fast-paced work environment while maintaining confidential information and material.

RESPONSIBILITIES:
• Processing talent payroll for multiple productions
• Preparing, tracking, and routing talent contracts between the Casting Department and Business and Legal Affairs
• Collecting and maintaining talent authorization paperwork from agencies
• Review and approve all incoming talent invoices from Cast & Crew
• Act as a point of contact for all talent related payment questions
• Ensure talent paperwork is received, complete, and accurate for processing
• Distribute, file, scan, and archive talent documents
• Collect and route minor paperwork between the Casting Department and Business and Legal Affairs
• Track documents to ensure everything is processed in a timely manner
• Maintain a database with confidential project, talent, and agent information
• Distribute final cast information to Residuals Department.

QUALIFICATIONS:
• 2 years of administrative experience
• Understanding of finance and business administration
• Strong typing
• Knowledge of Window and Microsoft Office (Word, Excel, Outlook, etc)
• A strong attention to detail
• Ability to track and organize large volumes of material and data across multiple productions
• Strong written and verbal skills
• Excellent people skills
• Knowledge of ARIBA/ SAP finance systems

Additional Qualitifications
• Working knowledge of agencies a plus

ViacomCBS is an equal opportunity employer (EOE) including disability/vet.

Jobcode: Reference SBJ-d292m5-18-218-168-16-42 in your application.