Executive Assistant

Job Description

Responsibilities
• Coordination of SVP business travel arrangements
• Overall management of SVP calendars
• Coordination and scheduling of meetings
• Process and track expense reimbursements
• Maintain and update proprietary database system with contacts, meeting scheduling and attendees, meeting notes and next steps, etc.
• Maintain up-to-date and accurate filing system
• Assist with additional projects as needed (i.e., gathering important account information for internal distribution such as spend, recent press, competitive info, etc.)

Qualifications/Requirements
Qualifications:
• 1+ years of relevant work experience
• Exceptional communications skills (verbal and written) and strong interpersonal skills
• Ability to successfully multi-task and meet deadlines
• Excellent at problem-solving, taking initiative, and being resourceful
• Proficient with MS Office – Outlook/Word/Excel/PowerPoint
• Proficiency with Salesforce a plus

Eligibility Requirements:
• Willingness to travel, work overtime, and on weekends with short notice
• Must be willing to work in Chicago, IL
• Must have unrestricted work authorization to work in the United States
• Must submit an attestation disclosing your COVID-19 vaccination status and, if partially or fully vaccinated, submitting your vaccination record no later than 7 days following commencement of employment.
• Must be fully vaccinated against COVID-19 at the commencement of employment or must undergo regular COVID-19 testing if Company determines your job position requires accessing an NBCUniversal worksite.
• Must be willing to adhere to all Company COVID-19 workplace safety policies and protocols.

Desired Characteristics
• Strong organizational skills – ability to manage multiple projects simultaneously
• Demonstrates exceptional written and verbal communication skills
• Ability to maintain confidentiality
• Possess strong interpersonal skills with ability to communicate effectively with all levels within the organization
• Proven ability to thrive in a dynamic, fast-paced, deadline-driven media environment
• Long-term desire to grow professionally within the NBCUniversal media sales landscape

Jobcode: Reference SBJ-rbmx4e-18-118-193-232-42 in your application.