Expense Report Administrative Assistant

Job Description

THE JOB

We are looking for an Administrative Assistant to support the travel and expense reporting of high level executives as well as to assist with general administrative duties.

WHAT THIS ROLE WILL DO
• Maintain and execute expense reports
• Coordinate travel logistics
• Greet and direct visitors
• Organize special events - schedule and coordinate dates, venues, attendance, agendas, and facilities
• Manage daily schedule and calendar
• Support with document creation and editing (Power Point)
• Establish and maintain digital file storage
• Coordinate, supervise, and complete special projects
• Serve as liaison between executive team and other departments as directed
• Coordinate all logistics surrounding client meetings
• Gather, enter and/or update data in records and databases
• Track all invoices and payments
• Attend meetings and record meeting minutes as needed
• Coordinate equipment purchases and maintain inventory needs for national initiatives
• Responsible for handling highly confidential information

WHAT THIS PERSON WILL BRING
• Bachelor's degree preferred
• Must be competent in problem solving issues related to mobile devices as well as PC and Mac computers and must be proficient in Excel, Powerpoint, Word and Outlook
• Must have strong communications skills both verbal and written and must be able to actively and attentively listen.
• Must be able to think through, evaluate and solve problems logically and efficiently
• Must have exceptional organizational skills and meticulous attention to detail
• Must conduct all matters and communications in a professional and courteous manner as a representative of the executive and the company
• Preferred 3-5 years experience with a top record label, music agency, concert promoter, and/or artist management company
• 2-5 years experience as an assistant to a high level executive
• Experience booking travel for a high level executive in the US

BENEFITS & PERKS - Our motto is 'Taking Care of Our Own' through 6 pillars of benefits:
• HEALTH: Medical, Dental and Vision benefits for you and your family, including Flexible Spending Accounts (FSA) and Health Savings Accounts (HSAs)
• YOURSELF: Paid time off policy including holidays, sick time and day off for your birthday, free concert tickets
• WEALTH: 401(k) program with company match, Stock Program Reimbursement
• FAMILY: New parent programs & support including caregiver leave and baby bonus, infertility support
• CAREER: Tuition reimbursement, student loan repayment internal growth and development programs & trainings
• OTHERS: Volunteer time off, crowdfunding network

Jobcode: Reference SBJ-ro9xo2-3-22-181-81-42 in your application.