Administrative Assistant Amphitheater

Job Description

The Role:

We are seeking a highly organized, adaptable, and motivated individual with dynamic interpersonal skills to join our team as an Administrative Assistant with a focus on the office and phones.

Responsibilities:
• Provide general administrative support for the local office, prioritizing and managing tasks with minimal supervision
• Answer and direct phone calls, email & text line inquiries
• Assist in the preparation of regularly scheduled reports, including logging and maintaining show/venue invoices
• Act as the point of contact and general support for vendors, clients, and new staff
• Maintaining lost and found and badge logs
• Processing and directing mail and incoming packages or deliveries
• Maintain office supplies and coordinates maintenance of office equipment
• Assist with creating presentations, creating reports, developing and printing materials and samples as needed for meetings and presentations, for both internal and external meetings
• Day of show support to operations and production
• Other duties as assigned by GM and Ops Manager

Qualifications:
• College degree, or currently pursuing college courses preferred
• Ability to work various, flexible hours, inclusive of nights and weekends
• Must have an interest in music, be knowledgeable about artists and genres, and have an overall interest in learning about the music industry; touring and concert industry experience is preferred
• Ability to work in a dynamic, fast-paced deadline driven environment, while maintaining organization and attention to detail
• Proficiency in Microsoft Office products (Outlook, Word, Excel); comfortability utilizing internet tools and social media sites
• Professional written and verbal communication skills; ability to build and foster professional relationships with individuals at all levels
• Must be able to maintain confidentiality, handle sensitive matters and exercise excellent judgment
• Ability to work well independently and within a team

Jobcode: Reference SBJ-g62by9-3-135-190-232-42 in your application.