Office Coordinator

Job Description

Frank Productions is looking to add an Office Coordinator to our full-time team in Charleston, SC. We are committed to Diversity, Equity, and Inclusion and encourage talent from all backgrounds to apply.

Frank Productions was established in Madison, WI in 1964 and is one of the largest concert promotion companies in the United States. We're a full-service concert promotion company involved in every facet of live entertainment events. This includes talent buying, production, ticketing, marketing, sponsorships, venue operations and more. We produce and promote events in arenas, performing arts centers, theaters, clubs and other venues across the US We operate offices and venues in Madison, WI, Nashville, TN, Columbia, MO and Charleston, SC.

DUTIES AND RESPONSIBILITIES:
• Answer incoming calls and receive visitors
• Schedule and coordinate meetings and appointments
• Organize office operations and procedures
• Act as the point person for maintenance, mailing, shopping, supplies, equipment, bills, and errands
• Responsible for maintenance of office equipment
• Prepare agendas for meetings, schedules, and internal communications
• Open, sort, and distribute incoming correspondence
• Maintain office supplies by checking inventory and ordering items
• Act as the project manager when necessary, as directed by the Market Director
• Train and assist other team members on office equipment
• Work closely with Human Resources to organize the onboarding process for new staff members
• Plan and coordinate local staff functions
• Assist with local ledgers, show workbooks, and data entry
• Assist with invoicing and contracts
• All other duties as assigned

KNOWLEDGE, SKILLS, AND ABILITIES:
• Knowledge of office management systems and procedures
• Willingness to occasionally work unconventional hours, as job duties demand
• Ability to handle confidential and sensitive information in a professional manner
• Ability to communicate effectively in a team environment that includes in-person collaboration, group e-mails, and instant messaging
• Ability to work independently and solve problems using sound decision-making skills
• Excellent time-management skills and the ability to change focus, meet tight turnarounds and important deadlines
• Excellent organizational skills and attention to detail
• Ability to adapt and be flexible
• Committed to learning, and fostering an environment of diversity, equity, and inclusion
• Exceptional communication skills
• Proficient in MS Office

This position is expected to work forty (40) hours per week or more. This position is an at-will position, meaning that either party may terminate the employment relationship at any time without notice or cause.

The benefits package includes paid time off (PTO), parental leave, Life Insurance, and Employee Assistance Program (EAP) and the eligibility to participate in the following programs: Health Insurance, Dental Insurance, Vision Insurance, Flexible Spending Accounts (FSA, Dependent Care), and our 401(k) program.

Frank Productions was established in Madison, WI in 1964 and is one of the largest concert promotion companies in the United States. We're a full-service concert promotion company involved in every facet of live entertainment events. This includes talent buying, production, ticketing, marketing, sponsorships, venue operations and more. We produce and promote events in arenas, performing arts centers, theaters, clubs and other venues across the US We operate offices and venues in Madison, WI, Nashville, TN, Columbia, MO and Charleston, SC.

Frank Productions is an equal opportunity and affirmative action employer and believes in equal opportunity for all employees and applicants. Accordingly, all employment decisions are based on the principles of equal opportunity. These decisions include recruitment, selection, promotion, transfer, discipline, compensation, benefits, training and other personnel actions involving persons in all job titles and we take affirmative action to ensure that they shall occur without regard to race, color, religion, sex, age, national origin, disability, genetic information, less than honorable discharge, military status, sexual orientation, gender identity, physical appearance, creed, ancestry, income level or source of income, marital status, student status, arrest and conviction records, use of honesty testing, pregnancy, childbirth, pregnancy-related conditions, the use or nonuse of lawful products off the employers' premises during non-work hours, declining to attend meetings or participate in communications about religious or political matters or any other characteristic protected by law.

Jobcode: Reference SBJ-gxvj8j-3-129-69-151-42 in your application.