Department Executive Assistant

Job Description

The Department Executive Assistant will provide professional and confidential support to the development and production department in TV, including to the President of TV Canada. As an individual committed to excellence, you're proven high-achiever and polished professional, having exceptional time management and organizational skills. The successful candidate will be resourceful with an energetic demeanour and a proven track record of providing outstanding executive assistance, with a passion for television and entertainment.

Key Responsibilities
• Provide professional and confidential executive support
• Screen incoming requests to determine priority level, including visitors, phone calls, and incoming mail
• Arranging conference calls and scheduling meetings
• Managing executives calendars
• Manage monthly expense reports for executives
• Manage travel arrangements and proactively check on cancellations or delays to ensure alternate arrangements are made
• Reviewing Outlook email and responding to immediate requests on executive's behalf and flagging urgent emails
• Work closely with other assistants
• Conduct research on specific topics
• Create high calibre presentations for Town Halls and Board Meetings using PowerPoint or other software packages

Key Competencies
• 1-3 years of administrative experience, preferably in the entertainment industry
• Highly organized and dynamic, with ability to manage multiple tasks under tight time frames
• A self-starter who is able to work both independently and function well within a team
• Demonstrate strong independent judgment and a high degree of interpersonal effectiveness to be able to deal with stakeholders across various levels of the organization
• Demonstrated ability to work in a team environment where flexibility, keeping others informed and anticipating needs is essential
• Relationship builder and able to interact respectfully and confidently with internal executives, executive assistants and external contacts
• Ability to manage efficiently in a multi-tasked environment and ensure deadlines are met by prioritizing work flow
• Demonstrated discretion and confidence dealing with highly sensitive matters

Jobcode: Reference SBJ-d52k1z-3-145-151-141-42 in your application.