Executive Assistant

Job Description

Key Responsibilities and Accountabilities
• Extensive diary management including overseeing complex global travel arrangements, visa preparation and on the ground logistics
• Coordinating multi-party meetings, global conference calls and video-conferences
• Meeting organisation and preparation, minute taking and subsequent drafting / providing reminders of follow up notes / actions
• Taking dictation and drafting notes
• Conduct research, collect and analyse data to prepare reports and documents prior to meetings
• Monitor, screen, respond to and accurately route incoming communications as well as extensive gate keeping
• Work closely and effectively with the President and their Executive Assistant to keep them well informed of upcoming commitments and responsibilities, following up appropriately
• Acting as a ''barometer,'' having a sense for the issues taking place in the environment and keeping the President and the Executive Assistant updated
• Assisting with Ad hoc Projects
• Actioning various documentation
• Full email inbox management, responding to RSVPs, correspondence on behalf of the President
• Event organization (primarily internal – off-sites, etc.)
• Client support at events
• Point of contact for team enquiries
• Preparation of documents and presentations
• Processing multi-currency expenses and credit card reconciliation
• Carry out personal / family admin / travel arrangement and general errand duties
• General office admin and management
• You may also be required to carry out any other duties, which are within the scope and purpose of the job

Unusual Challenges or Circumstances e.g. shift(s)/ unsocial hours/ travel etc
• Possibility of attending client events / meetings outside of working hours
• Occasional travel with Executive Vice President
• Being available after working hours should assistance be required

Key Results Areas
• Key contributor to the efficient working of the team

PERSON SPECIFICATION

Knowledge and Experience

Mandatory
• Strong administrative experience
• Personal Profile

Mandatory
• Excellent organisational skills: able to prioritise and multi-task
• Strong IT skills – Word, Excel, PowerPoint and Outlook
• Able to remain calm under pressure
• Able to manage strong personalities
• Adept at juggling multiple tasks as well as having excellent forward planning skills, actively seeking opportunities and proposes solutions
• Able to prioritise workload autonomously, as in addition to keeping regular working hours the ideal candidate will be expected to be on call as and when needed
• High level of attention to detail and is truly committed to making The Presidents life easier
• Discretion will be of upmost importance due to the seniority of the position and the nature of the environment
• Commercially aware
• Warm, engaging, excellent telephone manner and professional at all times
• Complete self-starter who needs little oversight and can manage deadlines
• Able to work independently but still be very much a team player
• Credibility, integrity and excellent judgement
• Resilient to handle ever changing priorities and liaise at the highest level
• Plenty of emotional intelligence
• Culturally aware and a strong global outlook
• Very strong interpersonal skills; able to build strong relationships both internally with colleagues and externally with clients

Endeavor is an equal opportunity employer committed to a diverse and inclusive work environment.

Jobcode: Reference SBJ-d9enp9-13-59-218-147-42 in your application.