Project Office Coordinator

Job Description

Project Office Coordinator (12-month contract)

Project Coordinator

(12-Month Contract)

Empowering players to create is an exciting future for the gaming industry. At Electronic Arts we have many examples of players creating content, whether it be a skateboard park in Skate or fantastical mansions in the Sims 4. The future definitely has our players being more empowered to create with their imagination being the only limit. You will work with an experienced team that has collectively built and worked on games and backend services for more than two decades.

As a Project Coordinator, you'll support our studio and partner with co-workers and vendors to ensure we are operating smoothly. You will report to and work with our Development Director for the CAP Central team. Since our team is fairly distributed across North America, this position is eligible for remote work with travel to Vancouver, BC a few times a year (usually 2, up to 4).

Responsibilities:
• Provide administrative support that aligns with the studio and team goals
• Track department expenditures and help monitor the budget
• Asset management and purchasing (hardware, software, office supplies, swag, and misc. peripherals)
• Coordinate desk changes
• Coordinate services with our contacts
• Reconcile corporate cards for certain individuals and the team card
• Provide initial expense tool training and general assistance with expense report queries.
• Advocate company procedures and attend any information and training sessions related to new studio processes to support best practices
• Organize onsite and offsite meetings, conferences, catering and special event logistics.
• Help with onboarding new hires to ensure account and equipment setups have been completed before they start
• Organize travel arrangements (flights, accommodation, travel letters for international travel)
• Work with outreach and annual charity events (team, studio and campus wide)
• Coordinate gifts for life events such as baby gift baskets, bereavement flowers, retirement gifts
• Organize team culture projects such as team building events, giveaways and surveys
• Help with studio space branding
• Assist team to submit or escalate Service Desk tickets when needed
• Maintain studio specific distribution lists and Slack channels
• Maintain administrative files (payroll reporting, contract payments, conferences)
• Maintain storage space and equipment overflow
• Other administrative responsibilities tasks for the studio

Requirements:
• You have 2+ years of administrative experience in an environment where creative, business and technical professionals succeed
• You are an experienced MS Office user with advanced knowledge creating and manipulating spreadsheets, complex formatting, and creating forms
• You have a desire to take ownership, be responsible and find solutions
• You can demonstrate excellent customer service
• You have experience working with diverse staff across multiple timezones in an inclusive and collaborative manner
• Ability to travel to Vancouver, BC up to 4x a year as needed (if not local to Vancouver).

Jobcode: Reference SBJ-rem8o8-3-139-70-131-42 in your application.