Speakers - Business Affairs Administrator

Job Description

Who We Are

Creative Artists Agency (CAA), is the world's leading full service entertainment, media, and sports agency. We represent many of the most successful professionals working in television, film, music, theatre, video games, sports, and digital content. We also provide a range of strategic and marketing consulting services to corporate clients.

The Role

The Speakers Department Business Affairs Administrator's role is to draft, revise, and execute speaking agreements in a timely and efficient manner. They are responsible for tracking incoming funds and assisting with the internal accounting process to ensure payments are paid and received promptly. The role requires coordinating with all agents and support staff in the department to ensure deal flow moving forward without interruption.

Responsibilities
• Draft agreements for a high volume of confirmed speaking engagements and personal appearances
• Negotiate directly with buyers and client teams with Agent support
• Review and red line agreements as needed per discussions with the buyers and clients, supported by individual agents who have negotiated each deal
• Follow through with the agreements from creation to full execution
• Invoice buyers and track monies owed for each engagement
• Create booking reports for each agreement event noting event date, commission, and other payment details
• Vendor set up and creation with various buyer accounting systems
• Ensure funds are received in accordance with each individual agreement
• Work with other agents, client attorneys and managers to obtain client materials needed for agreements and payment
• Update the department's internal database on contract and payment status throughout lifetime of the deal
• Maintain and update department database with client preferences and client specific deal terms
• Maintain department sales database and applications through data entry

Qualifications
• BA/BS from an accredited University or College or equivalent work experience required
• 1-2 years of experience as a paralegal, legal background, or law degree preferred
• Organized, efficient, and detail oriented
• Excellent communication skills
• Experience that demonstrates the ability to multitask and constantly reprioritize workload
• Thrives in a fast-paced, high volume work environment
• Microsoft Word and Excel proficiency
• Able to manage a high frequency of deal flow
• Creative problem solving
• Anticipation of client / buyer needs
• Work well with others

The Company also complies with the Americans with Disabilities Act and applicable state and local laws with regard to providing reasonable accommodation for qualified individuals with disabilities.

CAA maintains a fully-vaccinated environment, for the safety and health of employees and guests, to the extent allowed by local law. Where permitted, all CAA employees will be required to be fully vaccinated against COVID-19 (including any waiting periods) and provide approved documentation when: 1) working in or visiting any CAA office; 2) attending any CAA company events, whether in the office or not; or 3) meeting with clients at any location. CAA also expects that all employees will take responsibility for maintaining optimal vaccine levels; for instance, this may include receiving boosters for which they are eligible. If you are unable to get a vaccine due to a medical condition, disability, or a religious belief, CAA will consider your accommodation request. The Company's policies in this regard may be updated from time to time, as pandemic/endemic conditions and local laws evolve.

Jobcode: Reference SBJ-rvn4bj-18-222-148-124-42 in your application.