Project Controls Manager - Icon

Job Description

Project Controls Manager

A division of leading entertainment and sports agency Creative Artists Agency (CAA), CAA ICON is the world's-leading owners representative and strategic management consulting firm for public and private sports and entertainment facility owners/operators, professional franchises, and leagues. With more than 55 sports, entertainment, and public assembly projects and over 2,000 consulting engagements, CAA ICON has managed the development of many of the most successful venues around the world, spanning 11 professional sports leagues, totaling nearly $40 billion. CAA ICON offers world-class service in the areas of project management, strategic advisory, feasibility and planning, and beyond.

Job Summary

Reporting directly to the Project Director, you will manage the project's daily financial controls implemented by ICON. You will also monitor closely and continuously the project payment application process and any related element that might affect the overall project expenditure.

Responsibilities
• Focus on all aspects of monthly billings and payment application management including tracking, forecasting, and resolving any potential discrepancies between invoices, payment applications and project budget.
• Set up and maintain internal invoice tracker and insure it is in alignment with project budget.
• Assist in preparing a detailed cash flow analysis with regular updates. Coordinate with the client's financial department regarding the forecast of costs. Evaluate, offer recommendations, and adjust, as necessary, all contractor payment applications (design and construction) to ensure accuracy with work-in-place, stored materials, lien waivers, and compliance with specified quality of materials, systems, and installations.
• Lead invoice and payment coordination with client, lenders, contractors and consultants.
• Lead monthly lender site-walks and payment application review meetings.
• Lead monthly payment application review with client.
• Foster and maintain relationships with Client, Lender, Lenders Representative(s) and any other stakeholders.
• Maintain and monitor a list of all contract deliverables related to all Owner/Developer held agreements.
• Maintain the necessary proof and documentation for all contracts, insurance certificates, bonds, etc. for Owner/Developer-held contracts.
• Meet with client's accounting department to establish and understand project and client financial reporting needs. Perform monthly reconciliation with client to ensure ICON and client are on track. Correct any document and issues found.
• Attend all regularly scheduled meetings as determined by the Project Director/ Executive.
• Provide information and assist with the completion of ICON's monthly report.

Required Experience & Education
• 5+ years of experience in the construction or a related services industry
• Bachelor's degree (Ideally in construction, real estate & development, finance, or accounting)
• Familiarity with the Construction Specifications Institute (''CSI'') Division structure, construction change orders and like documents, budget formats, and architectural/engineering plans
• Exceptional communication and organizational skills
• Strong analytical skills
• Strong attention to detail
• Strong multi-tasking skills and the ability to problem solve and master new concepts in a short period of time
• Self-starter with the ability to work independently
• Exceptional Excel & MS Office skills

Jobcode: Reference SBJ-rz6n81-18-221-53-209-42 in your application.