Events Manager

Job Description

WHO WE ARE

Creative Artists Agency (CAA) is the leading entertainment and sports agency, with global expertise in filmed and live entertainment, digital media, publishing, sponsorship sales and endorsements, media finance, consumer investing, fashion, trademark licensing, and philanthropy. Distinguished by its culture of collaboration and exceptional client service, CAA's diverse workforce identifies, innovates, and amplifies opportunities for the people and organizations that shape culture and inspire the world. The trailblazer of the agency business, CAA was the first to build a sports business, create an investment bank, launch a venture fund, found technology start-up companies, establish a philanthropic arm, build a business in China, and form a brand marketing services division, among other innovations. Named Most Valuable Sports Agency by Forbes for eight consecutive years, CAA represents more than 2,000 of the world's top athletes in football, baseball, basketball, hockey, soccer, in addition to coaches, on-air broadcasters, and sports personalities and works in the areas of broadcast rights, corporate marketing initiatives, social impact, and sports properties for sales and sponsorship opportunities. Founded in 1975, CAA is headquartered in Los Angeles, and has offices in New York, Nashville, Memphis, Chicago, Miami, London, Munich, Geneva, Stockholm, Shanghai, and Beijing, among other locations globally.

THE DEPARTMENT

The Corporate Communications group handles external communications on behalf of CAA, including media relations, speaking engagements, advertising, and marketing materials. In addition, we run internal communications, such as the Intranet, companywide announcements, and the Full and Evening Staff Meetings. The department includes the Events team, which handles all CAA-hosted events; Digital Marketing, which is responsible for CAA's social media and web presence; and Creative Services.

Job Description

THE ROLE

The Special Events Manager is an extremely detail oriented and organized individual who works to ensure clients/agents have all their needs met before, during, and following each event. They will be responsible for managing all event logistics, including catering, vendor arrangements, pre-event calls, event briefings/recaps, budgeting, among other things, and continually works to build, develop and maintain relationships with internal and external vendors.

This individual must work well under pressure, manage multiple events at a time, and make tough decisions of significance autonomously and in a timely manner.

The Events Manager will support the Head of Events in all areas and have responsibilities of their own:
• Work with the Head of Events on managing the frequent screening/events in the LA office – calendar, communication process, press, photos, sponsors, etc.
• Work to maintain the screening bookings calendar with the Events Assistant.
• Support Head of Events with external parties by managing pieces of them i.e., security, photographer, DJ, etc. as assigned
• Work with general counsel on contract negotiations for venues and vendors with whom we work with on a regular basis.
• Work with finance on venue and vendor payments.
• Maintain venue/event grids (already in existence) for major cities allowing us to quickly respond to venue suggestion requests for our own needs and client needs.
• Manage invitation approvals with Creative Services.
• Ensure all logistics for the event(s) have been considered and discussed, in order to meet and exceed all expectations.
• Provide 24/7 customer service.
• Manage vendor negotiations and budgeting.
• Track and provide immediate support for any issues that arise. This includes anticipating any issues, developing contingency plans, and managing last minute or unforeseen complications.
• Manage special requests by Clients or Agents, including, riders, etc.
• Create a comprehensive briefing through meticulous planning, in depth discussions, contract details and additional research as needed, to ensure all parties expectations are aligned and the event is flawlessly executed

QUALIFICATIONS
• BA/BS from an accredited University or College preferred.
• 4+ years of experience with event management and/or hospitality and logistics preferred.
• Customer service experience
• Proficiency in Microsoft products. Concur, ZKipster also a plus.
• Experience that demonstrates the ability to multitask and constantly reprioritize workload.
• Exceptional verbal, written and interpersonal communication skills.

Jobcode: Reference SBJ-g343on-3-15-3-154-42 in your application.