Executive Assistant

Job Description

A24 is looking for an Executive Assistant to support two C-level Execs. This person should have extreme attention to detail, be proactive and attentive, and have excellent planning, organizational, written and verbal communication skills. 2-3 years of professional experience in an Administrative or relevant support role is preferred.

Initial Responsibilities
• Oversee all administrative aspects of the Executives' desk
• Maintain Executives' schedules, including day-to-day and long-term management of meetings, projects, and priorities
• Schedule all appointments - prioritize meetings and communicate all relevant details to participants
• Arrange all travel, including international and domestic trips - secure visas, book hotels, coordinate local transportation, and handle other travel-related logistics
• Prepare expense reports for the Executives
• Identify, prepare, and compile necessary materials to ensure that the Executives have appropriate information for meetings, presentations, and special projects, as needed
• Manage sensitive and confidential information with discretion
• Serve as the first point of contact for a wide variety of high-level relationships between Executives and industry professionals
• Develop in-depth knowledge of complex relationships with partners, vendors, and industry professionals
• Compile research for any miscellaneous film distribution projects (i.e. data entry, script coverage, bio summaries, project reports, etc.).
• Participate in meetings and assist with special projects as needed, including planning special events, board meetings, and off-site meetings
• Partner and work closely with a diverse range of individuals at all levels in the industry and organization
• Miscellaneous personal errands
• Be proactive and have the ability to think ahead to anticipate the needs and requests of the Executive

Qualifications
• 2-3 years of professional experience. Previous administrative or executive experience is required
• Excellent planning, organizational, written and verbal communication skills
• Knowledge of the landscape of filmmakers, producers, and studio executives is a plus
• Excellent interpersonal skills
• Extreme attention to detail
• Motivated self-starter skilled in multitasking, time management and strong organizational skills
• Humble, diligent and resourceful
• Passionate about film and television and is an avid watcher/reader

Current films include The Daniels' Everything Everywhere All At Once, Alex Garland's Men, Jenny Slate and Dean Fleischer Camp's Marcel the Shell with Shoes On and upcoming films Ari Aster's Disappointment Blvd. starring Joaquin Phoenix, and Celine Song's directorial debut Past Lives.

Jobcode: Reference SBJ-r1zoy0-18-221-41-214-42 in your application.