Employers

Executive Assistant Back

LA

Los Angeles,California 

Web Site:

http://www.lassociates.com

Company Profile

col-wide   

Category:

Administration

Job Description:

EXECUTIVE ASSISTANT for an Entertainment Advertising Agency

The Executive Assistant will provide executive and personal support to our highly creative President / Chief Creative Officer of a busy entertainment advertising agency based in Hollywood. This role requires strong organization, problem solving ability, stellar communication, and the ability to balance priorities in a fast-paced creative environment while utilizing the utmost discretion. This person plays an important role in developing and furthering relationships with employees, clients and contacts and serving as a dependable liaison. 

RESPONSIBILITIES

    •       Manage an active calendar of business and personal meetings while ensuring schedules are followed and respected 

    •       Manage daily email organization and dissemination of information

    •       Monitor and facilitate all tasks from emails while maintaining discretion and confidentiality 

    •       Ability to anticipate and understand needs and proactively take ownership of personal duties before being asked  

    •       Keep Executives well informed of upcoming commitments and responsibilities

    •       Act in a "gatekeeper" role to create win-win situations for the Executives’ time that facilitate their ability to effectively lead the company

    •       Represent the Executives’ offices with professionalism and create a welcoming environment

    •       Follow up with both business and personal contacts and support the cultivation of ongoing relationships

    •       Maintain contact databases

    •       Provide a bridge for smooth communication with Senior Management teams, internal departments and others on matters related to Executives’ initiatives while demonstrating leadership to maintain credibility and trust

    •       Manage travel arrangements

    •       Attend meetings and listen in on phone calls as needed to take notes, organize, and identify any action items needed

    •       Assure daily needs are met including ordering lunches regularly

    •       Work on a variety of business and personal special projects such as planning events, entertainment, dinners, gift buying, etc. 

    •       Use sound financial judgment when purchasing items, planning events, or coordinating travel by independently researching best deals and negotiating prices

    •       Prepare expense reports

Job Requirements:

    •       2+ years of Executive Assistant experience, with experience to high-level executives in the entertainment industry preferred

    •       Have a 'can-do' attitude, be hard working and resourceful

    •       Highly organized and skilled in time management

    •       Flexibility to work additional hours when necessary

    •       Excellent familiarity with MS Office Products (Excel, Word, Outlook)

    •       Mac savvy

    •       Be a clear and concise communicator

    •       Be an excellent brand representative

    •       Enjoy a fast paced creative environment with ever changing priorities

Job Descriptions:

EXECUTIVE ASSISTANT for an Entertainment Advertising Agency

The Executive Assistant will provide executive and personal support to our highly creative President / Chief Creative Officer of a busy entertainment advertising agency based in Hollywood. This role requires strong organization, problem solving ability, stellar communication, and the ability to balance priorities in a fast-paced creative environment while utilizing the utmost discretion. This person plays an important role in developing and furthering relationships with employees, clients and contacts and serving as a dependable liaison. 

RESPONSIBILITIES

    •       Manage an active calendar of business and personal meetings while ensuring schedules are followed and respected 

    •       Manage daily email organization and dissemination of information

    •       Monitor and facilitate all tasks from emails while maintaining discretion and confidentiality 

    •       Ability to anticipate and understand needs and proactively take ownership of personal duties before being asked  

    •       Keep Executives well informed of upcoming commitments and responsibilities

    •       Act in a "gatekeeper" role to create win-win situations for the Executives’ time that facilitate their ability to effectively lead the company

    •       Represent the Executives’ offices with professionalism and create a welcoming environment

    •       Follow up with both business and personal contacts and support the cultivation of ongoing relationships

    •       Maintain contact databases

    •       Provide a bridge for smooth communication with Senior Management teams, internal departments and others on matters related to Executives’ initiatives while demonstrating leadership to maintain credibility and trust

    •       Manage travel arrangements

    •       Attend meetings and listen in on phone calls as needed to take notes, organize, and identify any action items needed

    •       Assure daily needs are met including ordering lunches regularly

    •       Work on a variety of business and personal special projects such as planning events, entertainment, dinners, gift buying, etc. 

    •       Use sound financial judgment when purchasing items, planning events, or coordinating travel by independently researching best deals and negotiating prices

    •       Prepare expense reports

Job Requirements:

    •       2+ years of Executive Assistant experience, with experience to high-level executives in the entertainment industry preferred

    •       Have a 'can-do' attitude, be hard working and resourceful

    •       Highly organized and skilled in time management

    •       Flexibility to work additional hours when necessary

    •       Excellent familiarity with MS Office Products (Excel, Word, Outlook)

    •       Mac savvy

    •       Be a clear and concise communicator

    •       Be an excellent brand representative

    •       Enjoy a fast paced creative environment with ever changing priorities